Guidelines and tips for presenters
Are you a presenting author, a chair, or a discussant? Here you can find some tips for you!
On July, 5th from 9 am to 11 am and 6pm to 8pm CEST (Italian local time!) our technicians will be available if you want to check your connection, audio and video. Use the following link: https://meetings.livemeeting.tech/b/fab-5vv-s6g-50f
#1. When and for how long can I access the conference platform?
You will have access to the conference platform from 30th June. All materials will be available on demand until July 30th. The live conference will run from July 6th-9th. During this period you can take part to the live sessions and social events. Please check the conference program for more details.
#2. How do I know at what time a session is scheduled in my local time zone?
In the program, all sessions are displayed in your local time zone.
#3. Do I have access to the conference presentations beforehand?
Only posters and blitz presentations will be accessible from June 30th and can be consulted anytime throughout the conference. Live sessions can be watched at the scheduled time slot and will be recorded and available on demand later on (until July 30th).
#4. How will a Keynote session work?
Keynotes’ presentations are pre-recorded and will be streamed live at the scheduled time slot. The Chair will introduce the Keynote Speaker, and after the presentation, will add a few words for comment, open and moderate the Q&A live discussion with the audience. Participants may use the platform chat mode feature for asking their questions.
#5. How will a Symposium work?
The four/five presentations included in the symposium will be pre-recorded (no more than 10 minutes each) and will be streamed live at the scheduled time slot. The Chair will introduce the symposium. After the pre-recorded presentations have been shown, the discussant will have about 5 minutes for comments. The Chair will moderate a 10 minutes discussion. The presenting authors should be online and engage in the live discussion. During the Q&A, the chair will receive questions from the audience and direct them to the assigned author.
#6. How will a Thematic Sessions work?
Oral presentations are grouped into thematic sessions. Oral presentations are pre-recorded (no more than 10 minutes) and will be streamed live at the scheduled time slot. The presenting authors should be online and engage in the discussion. During the Q&A, the chair will receive questions from the audience and direct them to the assigned author.
#7. How can I ask questions to presenting authors and other participants?
You will be able to ask your questions to a presenting author during the scheduled time slot using the chat mode (the Q&A live discussion). Moreover, you can always interact with other participants by using the platform section “Chat & Networking”. You can both send private and public messages.
#8. How will a Poster Session work?
All posters will be made available on demand throughout the conference on the web platform and will be searchable by topic, author, title, etc. You can post your questions and comments underneath the posters. Presenting authors will be available at the scheduled time slot in chat mode to respond and interact with you.
#9. How can I vote for the Young Researcher Best Poster Award?
In the Young Researchers’ Posters section, you can use social reaction to vote for your best three young researcher posters within Thursday 8th at 8:00 pm (CEST). Please note that each poster can be voted only once. The winner will receive the poster award during the closing ceremony on Friday. Stay tuned to see who is the winner!
#10. How will a Blitz Presentations Session work?
All blitz presentations will be made available on demand throughout the conference on the web platform and will be searchable by topic, author, title, etc. You can post your questions and comments underneath the posters. Presenting authors will be available at the scheduled time slot in chat mode to respond and interact with you.
#11. Is there a book of abstract?
Yes, a printable pdf version of the book of abstracts with ISBN will be available at the end of the conference on the Ex-Ordo system.
#12. I already recorded my presentation. Do I still have to be present virtually during the conference?
As a presenting author, you will receive by e-mail a web link before the session starts to join the live session. You are also expected to be available in chat mode to respond and interact with the audience at your scheduled time slot.
#13. I will chair a live session. How does it work?
If you have to chair a live session, you will receive by e-mail a web link before the session starts to join the live session. The chair is asked to introduce the session and the presenting authors at the beginning. After all presentations have being automatically streamed by our technicians, the chair is asked to moderate a 10-minute live discussion. During the Q&A, the chair will receive questions from the audience and direct them to the assigned author.
#14. How can I get help if I have trouble interacting or navigating the conference platform?
Don’t worry! First of all, we suggest to watch the video tutorial on the home page. We are sure you will find all your answers there! Moreover, you will have full support from our technical staff: please write to firstname.lastname@example.org for any further issue. We will answer you as soon as possible!
#15. Can I share my username and password with my colleagues?
No, only enrolled participants will have single-user password-protected access to the platform.
#16 How will a Food for Thought work?
If you are a student or a PhD student, don’t forget to register and enjoy the Food for Thought, a live discussion with senior scholars! You just have to confirm participation by clicking on the event and book a slot! Places are limited (max 20) in order to facilitate the live discussion. If you are a student or a PhD student, but you don’t have access to the session, please contact our support. Prior to the meeting, please send one or two questions using the personal chat mode to the senior scholar with whom they are scheduled to meet.
Guidelines and tips for presenters
- Choose a location with a background that is as neutral as possible, ideally a solid color wall, with front light (no window behind or other source of back light).
- Use Google Chrome as the browser to connect. Alternatively Firefox.
- We suggest placing the PC slightly raised on the table
- Position yourself in the center of the frame.
- To avoid problems related to audio, it is necessary to use headphones with microphone (not wireless).
- Once connected, carry out the audio test and stay with the microphone off until the Director requests the test.
- Activate and deactivate the microphone only for your presentation or only if asked by the moderator to participate in any round tables or other.
- Once inside the platform, always leave the webcam active.
- Check the live streaming return box, making sure your shot is centered and correct.
- If a computer is not available, connection can also be made from latest generation smartphones. This must be rotated horizontally and necessarily used with earphones. Please use this option only as a backup.
- If the connection is made from your home, make sure that there is no simultaneous use of the Internet with family members (other videocalls, streaming services, etc.)
- Do not keep other applications open while using the platform.
- TCP 443
- UDP range from 16384 to 32768
- TCP/UDP 3478